Accounts payable automation · New Zealand
Accounts payable automation for New Zealand organisations
RapidP2P captures, checks and routes supplier invoices to your ERP, with NZ GST numbers checked at onboarding and Peppol eInvoices received alongside PDF and email.
Local team in Christchurch · Call 0800 834 111
✓ NZ GST number
Check digit valid
Built for New Zealand
NZ GST, Peppol and trans-Tasman AP in one system
Catch supplier errors at onboarding, take eInvoices from New Zealand suppliers and run New Zealand and Australian entities through the same approval process.
GST check
GST numbers checked at onboarding
RapidP2P validates each New Zealand supplier’s GST number using its check digit, so mistyped or invalid numbers are caught before the first invoice.
eInvoicing
Peppol eInvoicing in New Zealand
Since 1 January 2026, government agencies that receive more than 2,000 domestic invoices a year must be able to receive eInvoices. From 1 January 2027 they must require large suppliers to send them. RapidP2P receives eInvoices over the Peppol network.
Trans-Tasman
Trans-Tasman entities, one process
Run New Zealand and Australian entities in one system: NZ suppliers get GST number checks, and Australian suppliers get full ABN and GST validation against the ABR.
Controls
Invoices checked before approval
Every invoice is checked against the validated supplier record and its purchase order, and mismatches go to review instead of your ERP.
How it works in New Zealand
How RapidP2P processes a New Zealand invoice
01
Supplier onboards
The supplier enters their details in the Vendor Portal, and their GST number is checked with its check digit.
02
Purchase order raised
Spend is approved on a purchase order before it’s committed, routed by your delegations.
03
Invoice arrives
By Peppol, email or PDF. RapidP2P captures the invoice data, with no rekeying.
04
Checked and matched
Matched to the PO and the validated supplier record. Mismatches are flagged for review.
05
Approved and posted
Approvers sign off, and the invoice posts to your ERP with a full audit trail.
Go further
Start with AP. Expand to procure-to-pay.
Add purchase orders, supplier onboarding and eInvoicing when you’re ready. See how accounts payable automation software works across the suite, and how Peppol eInvoicing fits in.
Your ERP stays the system of record
RapidP2P works alongside the ERP you already run in New Zealand. Each integration is scoped to your version, modules and data requirements.
ScotPac runs accounts payable for its Australian and New Zealand operations on RapidP2P.
ScotPac · Financial services · Australia and New Zealand
Local team
Implemented and supported from Christchurch
Talk to a team that works New Zealand hours and knows New Zealand AP, backed by our Australian teams in Sydney and on the Gold Coast.
Christchurch
6 Hazeldean Road, Addington
Christchurch 8024
0800 834 111
Based in Australia? See procure-to-pay software for Australian finance teams.
FAQs
AP automation in New Zealand: common questions
How does RapidP2P check New Zealand GST numbers?
RapidP2P validates each New Zealand supplier’s GST number using its check digit when the supplier is set up. That catches mistyped and invalid numbers before an invoice is paid. Invoices are then checked against the validated supplier record, and mismatches are flagged for review.
Does it support Peppol eInvoicing in New Zealand?
Yes. RapidP2P receives eInvoices over the Peppol network, which New Zealand uses for business and government eInvoicing, and processes them with your PDF and emailed invoices.
Do New Zealand government agencies have to use eInvoicing?
Under Rule 44 of the Government Procurement Rules, agencies that receive more than 2,000 domestic trade invoices a year have had to be able to receive eInvoices through their main accounts payable system since 1 January 2026. From 1 January 2027, those agencies must require large suppliers (annual revenue over $33 million in each of the two previous accounting periods) to send eInvoices.
We have entities in New Zealand and Australia. Can one system handle both?
Yes. New Zealand suppliers get GST number validation, Australian suppliers get ABN and GST validation against the Australian Business Register, and both run through the same approval process.
Is there a local team in New Zealand?
Yes. Our New Zealand team is in Addington, Christchurch. Call 0800 834 111 to talk to them.
Start with a 30‑minute AP assessment
A complimentary conversation with specialists who understand New Zealand accounts payable. A simple first step if you’re not ready for a full product demo.
Prefer to talk first? Call 0800 834 111
What you'll take away
- A clear view of where time goes in your current AP process
- The approval delays and exceptions worth fixing first
- How your ERP and approval structure would fit an automated process
- Practical next steps for your team