Procure-to-Pay Automation for Not-for-Profits
Reduce invoice processing costs. Make funding go further.
RapidP2P helps not-for-profit organisations lower the cost of accounts payable by reducing data entry, approval chasing and invoice rework.
Connect purchasing, supplier management and invoice processing across programs and locations, giving your finance team more capacity to support service delivery.
Trusted by finance teams across Australia and New Zealand
Customer stories
See How Cerebral Palsy Alliance Transformed Its Accounts Payable Process
Cerebral Palsy Alliance replaced manual email handoffs with a centralised invoice workflow. Its finance team now completes processing in half the time, with clearer visibility over invoice status and simpler approvals for business managers.
$240M annual revenue
2,500+ employees
Invoice processing completed in half the time
Better visibility and greater financial control
RapidP2P has made the whole process so much easier for our business managers. They just open their email, click a link, review the invoice and submit. The feedback has been overwhelmingly positive.
Rachel Flinders
Senior Accountant
BUILT FOR NOT-FOR-PROFIT FINANCE
Stay Accountable as Programs, Locations and Funding Complexity Grow
Not-for-profit finance teams need to make every dollar count while maintaining clear oversight across programs, locations and funding streams. RapidP2P connects procurement, supplier and AP workflows so finance can protect budgets, reduce administration and demonstrate how funds are being managed.
Make funding go further
Automate repetitive invoice processing, matching and approval routing so less time and budget are absorbed by back-office work, leaving finance with more capacity to support the organisation’s mission.
Protect your budget
Bring purchase requests, purchase orders and invoices into one process so finance has earlier visibility over committed spend, outstanding liabilities and budget impact across programs and cost centres.
Strengthen accountability
Apply consistent approval rules and keep coding, approvals, invoice history and supporting documents together – making it easier to demonstrate responsible financial management to boards, auditors and funding bodies.
Reduce financial risk
Identify duplicate invoices, incorrect data and exceptions earlier, while applying stronger controls to supplier onboarding and bank-detail changes before invoices progress to payment.
How RapidP2P Suite helps
Connect the steps that create work for your finance team, from setting up suppliers and approving purchases to processing invoices and responding to queries.
Accounts Payable Automation
Reduce manual invoice handling with automated capture, validation, matching and approval routing across programs, services and cost centres.
Procurement
Approve purchases before costs are committed. Give finance and program managers clearer visibility over orders and reduce the work needed to match incoming invoices.
Vendor Portal
Let suppliers check invoice and payment status themselves, reducing routine enquiries and the time your AP team spends responding.
Vendor Onboarding
Collect supplier details and supporting documents through a consistent process, reducing missing information, repeated follow-ups and manual setup work.
eInvoicing
Receive structured Peppol invoice data directly into your AP workflow, reducing the need to scan documents or rekey information.
Reduce manual invoice handling with Peppol eInvoicing
Receive invoices from Peppol-connected suppliers as structured digital data, reducing the handling involved in emailed PDFs and paper invoices.
RapidP2P brings these invoices into your normal accounts payable workflow, maintaining consistent coding, approval rules and financial records across programs and locations.
Receive invoice data without scanning or rekeying.
Apply validation and coding rules consistently.
Route approvals and exceptions to the appropriate team.
Maintain a traceable record of checks and approvals.
Built-in PEPPOL support, not bolted on
By supporting Peppol natively, our Accounts Payable Automation solution helps not-for-profit organisations reduce manual handling, improve data quality, and prepare for growing eInvoicing adoption without changing their core processes.
Fraud Prevention and Supplier Bank Verification
Not-for-profit organisations are increasingly targeted by payment redirection fraud and supplier impersonation, particularly where manual and email-based verification processes are still used.
RapidP2P integrates with EFTsure so that supplier bank verification and compliance checks are applied early and throughout the accounts payable process, not just immediately before payment. This approach supports:
Independent bank verification
Confirm supplier payment details through trusted validation processes.
Bank-detail change control
Review changes over time and help protect supplier master data.
Early fraud detection
Identify suspicious requests before payments are processed.
Less manual checking
Reduce reliance on unsecured email-based verification.
By embedding EFTsure verification into normal invoice processing, not-for-profit finance teams reduce fraud exposure before risk escalates.
Seamless Integration with ERPs Used by Not-for-Profit Organisations
Not-for-profit customer stories
Not-for-profit customer results
Royal Flying Doctor Service
More invoices. The same AP team.
RFDS increased monthly invoice processing from 1,000 to over 4,000 invoices without expanding its accounts payable team, supported by automated workflows and centralised tracking.
St John Ambulance
Invoice processing reduced from hours to 5 minutes.
St John Ambulance NSW replaced time-consuming email workflows with RapidAP, reducing invoice processing time and the need for manual follow-ups.
Low-commitment next step
Find opportunities to lower your AP costs
Start with a 30-minute AP assessment. We’ll review your invoice and approval process, identify where data entry, approval chasing and rework take up your team’s time, and discuss opportunities to reduce processing costs.
30 minutes via Teams
Practical feedback
No obligation
Start with a Short AP Assessment
See how a more connected procure-to-pay process could work across your organisation.