Construction

Accounts Payable Automation: Construction

Designed for complex construction environments where project visibility, cost control and efficient approvals are essential.

Trusted by finance teams across Australia and New Zealand

Customer stories

See How Lipman Automated Its Accounts Payable Process

Lipman integrated RapidP2P with Jobpac and Eftsure to reduce manual handling and improve invoice processing across its finance operations.

3,000+ monthly invoices automated

Reduced manual handling

Greater visibility across procurement and project-level finance workflows

Stronger vendor compliance

We were coming from a place where everything was entirely manual… The Efficiency Leaders tool had the best extraction rate by far… This integration with JobPac has positioned us ahead of the pack and allowed our team to refocus on higher-value tasks.

Andrew Lander

Financial Controller

Construction ap bottlenecks

Reduce the AP Bottlenecks That Slow Down Your Projects

Construction finance teams manage invoices across projects, sites, entities, suppliers, subcontractors and approval chains. RapidP2P brings those moving parts into a governed AP automation workflow that supports visibility, control and ERP accuracy.

Fewer bottlenecks. Better Visibility.

Projects delivered on time and on budget.

Supplier query about invoice status

Missing approval from site or project team

Bank-detail or vendor master data change

PO mismatch or job coding issue

How RapidP2P Suite helps

Modular products. Connected workflows. Governed from supplier setup to payment.

Accounts Payable Automation

Capture, validate, match and route invoices so teams can reduce manual handling and approval delays.

Procurement

Improve purchasing control before invoices arrive, with clearer visibility over commitments across jobs.

Vendor Portal

Reduce supplier and subcontractor queries with self-service invoice and payment status visibility.

Vendor Onboarding

Standardise supplier and subcontractor onboarding, documentation and approval controls.

eInvoicing

Support Peppol eInvoicing and improve invoice data quality for faster digital processing.

Supporting Peppol eInvoicing in Construction

Construction finance teams manage vendor invoices across multiple projects and sites, with each invoice needing accurate job allocation and approval from the right people.

RapidP2P supports Peppol eInvoicing, allowing construction organisations to receive structured invoice data from vendors connected to the Peppol network and process it within the same controlled accounts payable workflow as other invoices.

Receive digital invoice data without scanning or rekeying

Apply invoice validation, purchase order matching and job coding rules

Route approvals and exceptions to the relevant project or finance team

Maintain audit trails and invoice status visibility across projects and entities

Built-in Peppol support for construction finance

Reduce manual invoice handling and improve data quality while keeping your project approval paths, financial controls and ERP-connected workflows in place.

ERP-Connected for Construction Environments

RapidP2P supports finance teams using construction and enterprise systems across Australia and New Zealand.

AP AUTOMATION FOR CONSTRUCTION

Why Construction Teams Choose Efficiency Leaders

Reduce manual work and rework

Reduce repetitive invoice handling, approval chasing, coding errors and duplicate checks.

Support paperless AP operations

Move invoice capture, approvals and supplier communication into a more digital workflow.

Manage complex payment schedules

Automate invoice approvals and payment workflows across projects, suppliers and cost centres.

Improve supplier management

Centralise supplier onboarding, communication and invoice status visibility.

Support compliance and security

Strengthen approval trails, supplier data controls and audit-ready AP processes.

Improve financial visibility and control

Give finance teams clearer visibility over invoices, approvals, exceptions and project-related spend.

Low-commitment next step

Not ready for a full demo?

Book a 30-minute construction AP assessment to discuss invoice delays, approval bottlenecks, supplier queries and ERP workflow gaps.

Expert feedback

30 minutes via Teams

No obligation

Start with a Short AP Assessment

A simple conversation if you are not ready for a full product demo.

Construction AP Automation FAQs

What should construction companies look for in AP automation software?

Look for compatibility with your construction ERP, support for PO and non-PO invoices, project approval requirements, duplicate checks and visibility into invoice progress and approval status. Use a demonstration to test missing POs, coding requirements and approvals across sites. The software should make responsibilities clearer for both finance and project teams.

How can construction finance teams process emailed PDF invoices faster?

Automating capture, data extraction, validation and approval routing reduces repeated data entry and email handling. RapidP2P brings these steps into a connected workflow, so construction finance teams can focus on invoices needing attention, such as missing purchase orders, supplier-data issues or approval delays, rather than manually handling every step.

Which AP automation software integrates with Jobpac?

Efficiency Leaders’ RapidP2P integrates with Jobpac to connect accounts payable and supplier workflows. Lipman uses RapidP2P with Jobpac and Eftsure and reports processing large invoice volumes with minimal manual input. Integration scope is confirmed for each customer’s ERP environment and process requirements.

Read the Lipman case study →

How can we reduce invoice approval delays across construction sites?

Route invoices through agreed approval workflows rather than relying on separate email chains. RapidP2P supports notifications, escalations and task reassignment, with visibility over invoices waiting for action. Workflows can reflect site and entity responsibilities, helping finance identify delays while project teams retain the approvals required by your policy.

How are supplier invoices coded to the correct job, cost code and entity?

RapidP2P is configured during implementation to reflect your ERP’s job, cost code, and GL structure.

The design identifies the coding fields, the people responsible for checking them and the data passed to the ERP. RapidP2P supports site and entity configuration, with coding issues handled through the agreed review process before an invoice proceeds.

What happens when an invoice has a missing or incorrect purchase order?

RapidP2P can identify missing or incorrect PO references through configured validation checks and route the invoice for review. Differences outside agreed tolerances and supplier-data issues can also trigger an exception. The responsible team resolves the issue before the invoice continues through the agreed process.

Can finance see construction invoices that are still waiting for approval?

Yes. RapidP2P shows invoices received into the platform, including approval progress and exceptions. This helps finance review supplier costs that have not yet completed approval or reached the ERP. Finance can use that information during month-end, alongside its own accrual assessment and other project-cost records.

How can construction businesses reduce duplicate payments and invoice fraud risk?

Use duplicate checks, supplier validation and clear approval responsibilities at different stages of the process. RapidP2P can also leverage third-party fraud detection platforms like Eftsure bank verification by direct integration to existing licenses . These checks help identify issues before payment; supplier changes, exceptions and payment authorisation still require appropriate review.

Can we introduce purchasing controls before construction invoices arrive?

Yes. RapidP2P Procurement supports purchase requisitions, purchase-order creation and approvals before buying takes place. This makes purchasing decisions visible earlier and gives finance an approved record to reference when the supplier invoice arrives, rather than leaving project teams to reconstruct the purchase during invoice approval.