Accounts Payable Automation · Australia & New Zealand

Accounts payable automation software that fits your ERP

Less manual work. More control over every invoice.

RapidP2P is accounts payable automation software that captures, checks and routes supplier invoices for approval, then passes approved data to your ERP. Less keying and chasing for AP, clearer visibility for finance.

Local implementation and support from Sydney, the Gold Coast and Christchurch.

Trusted by finance teams across Australia and New Zealand

Why RapidP2P

Why finance teams choose RapidP2P

Low disruption

Your ERP stays in charge

RapidP2P handles everything before posting. Your ERP remains the system of record, with integrations for TechnologyOne, Civica Authority, Microsoft Dynamics, Oracle NetSuite, SAP Business One, Epicor, Infor, Jobpac, Coins and other ERPs.

Not sure your ERP’s AP module is enough? Read what an ERP handles on its own, and what it leaves with your AP team, or see our best practices for accounts payable invoice processing.

Governance

Controls that hold up at audit

Approvals follow your delegations of authority, possible duplicates are flagged before approval, and every decision is recorded against the invoice.

Capacity

More invoices, same team

Handle growth in invoice volume, sites and entities without growing AP headcount at the same rate.

The problem

The problem isn't only data entry.

It’s the time spent finding invoices, chasing approvals, checking for errors, resolving exceptions and proving what happened later. That’s the work accounts payable process automation removes, without replacing your ERP.

Finding invoicesShared inboxes, scans, post
Chasing approvalsEmail follow-ups
Checking for errorsManual rechecking
Resolving exceptionsNo clear owner
Proving what happenedAudit trail gaps

How it works

How RapidP2P processes an invoice

RapidP2P Accounts Payable Automation, also known as RapidAP, is the accounts payable module of Efficiency Leaders’ RapidP2P procure-to-pay suite. Its invoice automation receives supplier invoices, extracts and checks the data, including the supplier’s ABN and GST details, matches and codes each invoice, routes it for approval and sends approved invoices to your ERP for posting and payment.

Receive

Email, scans, Vendor Portal and Peppol e-invoices land in one shared queue.

Capture and check

Invoice data is extracted and checked against vendor and PO data, including ABN and GST details. Possible duplicates are flagged.

Match and code

PO invoices are matched within your tolerances. Non-PO invoices are coded by your rules.

Approve and resolve

Invoices route by delegation. Exceptions go to an owner, with the reason attached.

Post in your ERP

Approved data goes to your ERP with the invoice image and approval history.

BY ROLE

See how your procure-to-pay process connects

RapidP2P is a flexible, modular procure-to-pay suite built for organisations with complex finance processes. Choose the modules you need, configure approval workflows, vendor management processes and compliance controls, and expand the suite as your processes evolve.

Lower cost per invoice, without adding headcount

For CFOs, finance directors and heads of finance

Cost per invoice

Capture and validation replace manual keying and rechecking

Capacity to grow

Handle more invoices, sites and entities without growing AP at the same rate.

Payment risk

Duplicate checks and optional bank-detail verification before invoices reach the payment run.

AP liability visibility

Capture and validation replace manual keying and rechecking

A cleaner, more predictable month-end

For financial controllers and finance managers

Month-end close

See received-but-unapproved invoices earlier, supporting a faster close and more accurate accruals.

Coding accuracy

Coding rules by vendor, cost centre, job, program or entity reduce rework.

Fewer open exceptions

Duplicate checks and optional bank-detail verification before invoices reach the payment run.

Audit evidence

Capture and validation replace manual keying and rechecking

Less keying, less chasing, fewer supplier calls

For AP managers, team leaders and AP officers

Manual touches

Invoice data is captured and checked, not typed into the ERP.

Approval cycle time

Approvers are notified and reminded in the system, across sites and remote teams.

Supplier queries

Vendors check invoice and payment status in the Vendor Portal.

Workload

Backlogs and overtime ease as routine invoices move without manual handling.

Integration without disruption

For heads of applications, IT managers and business systems teams.

Successful integration

Scoped to your ERP version, modules and data requirements.

Minimal disruption

Your ERP stays the system of record for posting and payment.

Secure access

Role-based access, with security details in our Trust Centre.

Low support burden

Local implementation and support teams in Australia and New Zealand.

Controls you can evidence

For internal audit, risk and compliance teams.

Consistent approvals

Approval rules follow your delegations of authority across entities and sites.

Fewer control gaps

Validation, matching tolerances and duplicate checks apply to every invoice.

Supplier and payment risk

Vendor details verified through Vendor Onboarding before the first invoice.

Compliance evidence

A complete history of who reviewed, changed, approved or rejected each invoice, and when.

Customer results

Results finance teams can measure

80%

reduction in invoice processing time

Twin Towns Clubs & Resorts

Read story about Twin Towns Clubs & Resorts →

Up to 90%

fewer invoice-entry keystrokes

Sonic Healthcare

Read story about Sonic Healthcare →

2 weeks → 1 day

for invoice approvals that once took up to two weeks

Royal Flying Doctor Service

Read story about Royal Flying Doctor Service →

1 FTE

full-time role freed from manual data entry

Moorabool Shire Council

Read story about Moorabool Shire Council →

ERP integration

Your ERP stays the system of record

RapidP2P works alongside your ERP, the accounts payable system of record you already have, rather than replacing it. Each integration is scoped to your ERP version, modules and data requirements.

RapidP2P Accounts Payable Automation

Handles everything before posting

Invoice receipt and data capture
Validation and duplicate checks
PO matching and coding
Approvals and exceptions

Approved invoice data

Your ERP

Posting, payment and reporting stay here

Posting to the ledger
Payment runs
Vendor, PO and GL master data
Financial reporting

Works with TechnologyOne Microsoft Dynamics Oracle NetSuite SAP Business One Civica Authority Jobpac

Don’t see your ERP? Ask us what integration would involve, or explore ERP integrations.

Enterprise controls

Built for complex finance structures

Multi-entity

Approvals by entity and site

Approval rules follow your delegations of authority across entities and sites, so every invoice goes to the right approver.

Segregation of duties Coming soon

Separate entry, approval and payment

Permissions and approval controls will keep entering, approving and paying invoices in separate hands.

Audit history

Every decision on record

Every action is recorded against the invoice, and possible duplicates are flagged before approval.

Access

SSO and role-based access

Staff sign in with Single Sign-On, and role-based access controls what each user can see and do.

Hosting

Hosted on Microsoft Azure

RapidP2P runs on Microsoft Azure cloud infrastructure, with native logging and least-privilege access to the environment.

Assurance

ISO/IEC 27001 certified

Efficiency Leaders holds ISO/IEC 27001:2022 certification and commissions third-party penetration testing. A summary report is available on request.

Explore enterprise accounts payable automation → · See security details in our Trust Centre →

Compare your options

How the options compare

Most finance teams weigh three options. Here's where each one usually fits.

What to check	RapidP2P	AP tools built for small businesses	Your ERP's AP module
Multiple entities and sites	Approval rules by entity and site	Often limited, or handled as separate accounts	Supported, but setup can be rigid
Delegation of authority	Follows your delegations	Simple approval chains	Supported in most ERPs
Exception handling	Mismatches, missing details and credit notes managed in one workflow	Basic	Often left to the AP team
Invoice capture and coding	Automated capture and coding	Usually included	Often needs add-on tools
ERP integration	TechnologyOne, Civica Authority, Dynamics, NetSuite, SAP Business One, Jobpac and more	Mostly Xero and MYOB	Native
Peppol eInvoicing	Built in	Varies	Varies
Data hosting	Microsoft Azure	Varies	Depends on your ERP
Best fit	Mid-size to enterprise, and government	Small businesses	Simple, PO-backed invoices

Weighing your ERP's own AP module? Read what an ERP handles on its own, and what it leaves with your AP team.

TechnologyOne recommended Efficiency Leaders, and it’s been great so far.

Robin Hint, Coordinator of Financial Services

AP cost

What's manual AP costing you?

Estimate your current invoice processing cost and the savings automation could deliver.

RapidP2P Suite

Start with AP. Expand to procure‑to‑pay

Accounts Payable Automation

Capture, match, code and approve supplier invoices.

Procurement

Approved purchase orders before spend is committed.

Learn more about Procurement →

Vendor Portal

Suppliers submit invoices and check status themselves.

Learn more about Vendor Portal →

Vendor Onboarding

Verified vendor details before they reach the ERP.

Learn more about Vendor Onboarding →

eInvoicing

Receive Peppol eInvoices straight into AP.

Learn more about eInvoicing →

FAQs

Accounts payable automation FAQs

Can’t see your question? Ask our team.

What is accounts payable automation?

Accounts payable automation is software that handles supplier invoices from receipt to ERP posting with far less manual work. It captures invoice data, checks it against supplier and purchase order records, routes each invoice for approval and passes approved data to your ERP for payment. RapidP2P does this for Australian and New Zealand finance teams.

Can AP automation process different invoice types received by email?

Yes. RapidP2P Accounts Payable captures emailed supplier invoices, extracts their data and routes them through checks and approvals. Suppliers don’t all need to adopt eInvoicing first. Missing information or failed checks can require review before processing continues.

How is accounts payable automation different from invoice OCR?

Optical character recognition (OCR) extracts information from invoice documents. AP automation software uses that data in a wider process covering validation, matching, coding, approvals and ERP integration. RapidP2P connects these stages, reducing repetitive work beyond data entry while retaining the required checks.

Can AP automation handle invoices with and without purchase orders?

Yes. RapidP2P supports purchase-order matching and coding and approval workflows for non-PO invoices. Each follows the rules appropriate to the invoice type and your policies. Invoices that fail checks, such as a missing PO or coding issue, can be routed through an exception workflow for investigation before processing continues.

How can we speed up invoice approvals without chasing people by email?

Route invoices to responsible approvers and make their status visible. RapidP2P supports approval routing, notifications, escalations and task reassignment, helping finance see where invoices are waiting and address delays without repeated email chains.

How can AP automation help prevent duplicate invoice payments?

RapidP2P checks for potential duplicate invoices and routes flagged items for review before processing continues. This helps reduce the risk of paying an invoice twice, alongside your organisation’s ERP checks and payment-authorisation controls.

How can AP automation reduce invoice fraud risk?

RapidP2P supports supplier validation, invoice checks and approval workflows. It can also integrate directly with third-party fraud prevention platforms such as Eftsure, enabling supplier bank account verification. These controls help identify issues before payment. Suspicious requests and changes to supplier details still require appropriate review and authorisation.

What should an Australian finance team compare when choosing accounts payable automation software?

Compare accounts payable automation solutions on support for your invoice types, approval rules, supplier checks, exceptions and ERP environment. Use your own invoices in a demonstration, including a missing PO, a duplicate submission and an approval delay. Review implementation responsibilities, security, support and total costs as well as how the platform handles straightforward invoices.

Can approvals follow our delegation of authority across entities?

Yes. Approval rules in RapidP2P follow your delegations of authority across entities and sites, so each invoice goes to the right approver based on its entity, amount and coding. Every decision is recorded against the invoice.

What happens when an invoice fails a validation or matching check?

Invoices that fail configured checks can enter an exception workflow for investigation. RapidP2P can flag issues such as missing POs, potential duplicates, supplier-data problems, coding errors and variances outside agreed tolerances, so the relevant team can resolve them before processing continues.

Can RapidP2P check supplier ABN and GST details?

Yes. For Australian suppliers, RapidP2P validates the ABN against the Australian Business Register (ABR) and checks GST registration status, with compliance rules for suppliers that aren’t registered for GST, so GST isn’t claimed in error. For New Zealand suppliers, it validates the GST number using its check digit. Invoices are then checked against these validated supplier records, and mismatches are flagged for review. Read more about accounts payable automation in New Zealand.

Can AP automation help us process more invoices without increasing headcount?

AP automation can increase capacity by reducing data entry, repeated checking and approval chasing. Some RapidP2P invoices can progress without manual intervention when required data, matching and approval conditions are met. Capacity gains depend on invoice mix, data quality and exceptions.

Can finance see invoices that haven't yet been approved or posted to the ERP?

Yes. RapidP2P shows invoices received into the platform, including those awaiting approval or exception resolution. This helps finance review costs not yet posted to the ERP and prepare for month-end, while retaining responsibility for accruals and accounting decisions.

Can we automate accounts payable without replacing our ERP?

Yes. RapidP2P is accounts payable software that manages invoice capture, checks and approvals alongside your ERP, then exports approved invoice data through the agreed integration. RapidP2P is designed to work alongside ERPs including TechnologyOne, Civica Authority, Microsoft Dynamics, Jobpac, Oracle NetSuite and SAP Business One. The integration is scoped to your ERP version and workflow requirements.

How should we calculate the return on AP automation?

Start with monthly invoice volume, hands-on processing time, approval delays, exception rates and supplier-enquiry workload. Compare the expected improvements with subscription, implementation, integration and internal project costs. Measure the same outcomes after launch, separating staff capacity released from actual cash savings or avoided recruitment. Better controls and visibility can also form part of the business case.

What's involved in implementing AP automation, and what will our team need to do?

Implementation covers your invoice channels, supplier and coding data, approval rules, exceptions and ERP integration. Finance and IT help map requirements, review data and test the proposed workflows. Allow time for routine and exception scenarios, approver training and rollout planning. Efficiency Leaders agrees the implementation scope and schedule around these requirements.

Where is our data hosted, and is RapidP2P ISO 27001 certified?

RapidP2P is hosted on Microsoft Azure cloud infrastructure. Efficiency Leaders holds ISO/IEC 27001:2022 certification for its Information Security Management System. You’ll find more detail in our Trust Centre.

Next steps

Start with a 30‑minute AP assessment

A complimentary conversation with specialists who understand accounts payable. A simple first step if you’re not ready for a full product demo.

Prefer to talk first? Call 1800 233 334

What you'll take away

A clear view of where time goes in your current AP process
The approval delays and exceptions worth fixing first
How your ERP and approval structure would fit an automated process
Practical next steps for your team